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5 Ways Using Adobe Document Cloud Makes Your HR Function Look Best in Breed

If there’s one thing we know, it’s that negative stereotypes about HR Pros are common.  You know them because you live them:

--HR’s great at making rules

--HR’s great at saying “no”

--HR usually trails other functional areas in evolving with the times.

Am I talking about you? Probably not – if you’re doing things like reading blogs, looking for industry news via social and seeking best practices, odds are you’re in the top quartile of our profession related to looking progressive and staying current.

But that doesn’t mean others don’t judge you by the stereotypes.  Appearances matter, and outsiders routinely assume that you are part of sleepy portion of the HR nation.

That’s why you need a plan to separate you from the HR masses. I talk a lot about ways to do this at the HR Capitalist – everything from enhancing your LinkedIn profile to the projects you work on (and how you promote those to the world) impacts how others see you.

I’m here today with a few simple recommendations that can probably do as much – if not more – as anything to drive others to view you as a progressive, forward-thinking “he/she gets it” HR leader.

You should use Adobe Sign as part of your HR practice and infrastructure

For the uninitiated, Adobe Sign is the world`s most trusted e-signature solution, providing the easiest signing experience, effortless mobility, and unsurpassed security. 

Regardless of where you are in the HR Tech continuum, many of you know you’re still stuck in a sea of paper documents. Upgrading any part of your HR Tech stack doesn’t mean you automatically eliminate paper. Ironically, one of the biggest impacts you can have on how your HR practice is viewed is to change your signature gathering game.

That’s where the Adobe Sign solution starts to make a lot of sense.  Here’s 5 Ways Using Adobe Document Cloud Makes Your HR Function Look Best in Breed:

1.    Make all your forms mobile. This just in – most of the people you need signatures from are reading your request for a signature from a mobile device.  Imagine the power of creating a form using Adobe Acrobat and having the ability to easily execute a signature right from a mobile device.  Advantage: you and your HR practice.

2.    Don’t send paper to candidates. First impressions matter, and many of us in HR fail this initial test with candidates. We have career sites that allow candidates to apply for jobs digitally, but eventually we have this thing called “definition of an applicant.” That’s a fancy way of saying that we’re going to email you a document with a formal application and background authorization forms to make it official. The offer letter faces the same problem.  We typically ask candidates to print those out, sign, scan and return.  Feels like 1999, and I’m not talking about the cool Prince song. Adobe Sign can fast forward your HR practice to today – or tomorrow. 

3.    Eliminate the new hire paperwork package that looks like it came from a mortgage provider. You know the drill – your new employees are excited about working for your company, then you hit them with 300 pages of new hire paperwork and make them sign 30 times on their first day. Imagine the perception and reaction if you gave them an iPad and had that entire package available digitally. You’ll be a hero.

4.    Get legally important training executed and acknowledged without the usual cattle call. Every HR Pro has a recurring need to get company-wide items like safety and harassment training completed. A few of us have clunky LMS systems to help them navigate this cattle call, but most of us are left with email blasts and pleas for people to sign acknowledgments to help us close the project. Adobe Sign can help you spend 10% of the time you currently do on these time-intensive projects.

5.    Make HR service immediate by converting paper forms to Adobe Sign and delivering via mobile. I get it, you put all your forms up on your Intranet. Too bad people just want to call you to ask where to find the form.  If you email them a link to that Intranet form, you’re still relying on them to print and return it to you. If you use Adobe Sign, you send them a form they execute as soon as they open your email.  Which way sounds smarter?

For those of you that feel like you’re behind on HR technology, I have great news. By onboarding products like Adobe Sign and Adobe Acrobat and doing a light project to make your forms and signatures digital in nature, you can leapfrog your peers and competitors who have spent significant money on recruiting, performance management systems and other forms of advanced HR tech.

Turns out, making it easy to do business with your HR practice on core paperwork via Adobe Document Cloud has the biggest ROI available in HR Tech.

This post was brought to you in partnership with Adobe Document Cloud.

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