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JUST STOP: Attachments in Meeting Invites and Nowhere Else...

Nails on the chalkboard...
Atlanta traffic...
Other people's snoring...
YouTube ads...
Waiting in a line more than 4 people deep...

These things?  All things that reasonable people agree we can hate. You don't like those things. Neither do I.

Let's add something to that list from corporate America. Something we all should hate and agree it must be stomped out - like the pox on society it is.

File Attachments in Meeting Invites and Nowhere Else...

Look, I don't know what type of Euro/Pan-Pacific/West Coast technology game you're playing. I don't know if you're someone that Tropic-thunder-les-grossmangot the dummies book on how to search your laptop by keyword and find what you're looking for in Outlook. Maybe you're running some type of Gmail game as your primary email address and love to show your flex by searching email instead of doing what the rest of the world does - use folders.

All I know is this - when I ask where the resume (or any other file attachment I would need) is and you say, "It's on the Meeting Request", I want to fire you.  If I can't fire you, it's like you have a heavy cold complete with a chronic cough and you just reached over and took a drag off my Gatorade bottle and then looked at me and said, "um, good."

I mean, where is the sensitivity related to how normal people operate?

At least if I ask the question during the time we're working on something related to said attachments I have a chance to recover. The reality is that 9 times of of 10 when you're running your "attachments only in the meeting request" tyranny, I don't necessary have high awareness of the fact that you're running your little game.

Then two months go by and I need the attachments for reference. I never got the chance to dump them into a folder, because you didn't send them via email.

But it's always been about you, hasn't it?

You're a model of efficiency. Why send the attachments to the players via email if you're sending a meeting request?

Because we're going to accept that meeting request and for most of us, it goes away forever.  Into the vapor, like Keyser Soze slipping away disguised as Verbal Kent, never to be found.

Want your work and contributions to society to live forever, like the statue of Michael Jordan in front of the United Center?

Then treat your work like the historical event it is.  Document it by sending your attachments via email.

Winners write the history books. And you can't be a winner if I can't go back to the file and realize your greatness - or lack thereof.

THAT IS ALL.

Comments

Ted Tucker

Dang - I just laughed so hard, I'm still wiping away the tears. Points taken, KD - I promise I'll never it again. This one, plus your post on losing all trust by muting speaker phone during con calls, should be required reading.

Cari T.

Oh Kris, oh Kris. Can we meet half way? Queue Kenny: “Meet me halfway . . “.

Seriously though, I have a boss that loves to send meeting invites weeks and sometime months in advance. Almost always in the meeting request she includes “Placeholder. Agenda to follow”. Great, so at some point before the meeting, I get the agenda and other documents/attachments via email. Usually this occurs while I’m in the middle of something else. Do I stop right then and there and store copies of what she sent for the appropriate meeting? More often than not, I don’t; and there are usually at least three different meetings a week all scheduled in advance as placeholders. So I have a meeting invite sent a month earlier and an email about that meeting sent at a later point in time with the documents for that meeting. Ugh!

Where I want to meet is here: if you are sending a meeting request please send the link to where the document is posted, the file attachment at that point is irrelevant. That way, when you are off to that important meeting, and you look at the meeting invite, you can easily access that file. Also, the file is stored in a common/shared directory and not taking up space in your email inbox. And finally, weeks later when you can’t remember where that document is, but you can remember that you met on a sunny Thursday morning in June, and that the Celtics spanked LeBron and crew the night before, you can find that meeting invite on your Outlook Calendar with the location of the appropriate documents and all will be well in the universe.

Thanks for reposting this, I’ve been carrying this weight around for too long. Feels good to unload. Go C’s!!

Tracy

Amen! Thank you!

M

Am I missing something? Seems easy enough for me to go to my calendar and click on the meeting. That opens up the meeting request that has the attachment. You could also create a rule in Outlook that would do what you are looking for.

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